Preventative Maintenance and Procurement Coordinator in Los Angeles, CA at Goodwill Southern California

Date Posted: 7/21/2022

Job Snapshot

Job Description

Goodwill Southern California (GSC) prepares and places thousands of individuals into sustainable employment through programs and services throughout Los Angeles, Riverside and San Bernardino counties. As one of the leading non-profit brands in the world, and the largest non-profit in Southern California, we have been transforming lives through the power of work for over 100 years. Goodwill Southern California supports its mission with proceeds generated from over 78 retail stores and over 44 attended donation centers, as well as from charitable donations and grants from the public and private sectors. Goodwill SoCal is a rapidly evolving organization and yet we have never been more focused – on our mission, on our people, and on our future. It’s always a GOOD day in SoCal!

Primary Responsibility

The Preventative Maintenance and Procurement Coordinator is responsible for assisting Operations Manager in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles. Duties include procurement of goods and services and planning, scheduling, initiating, monitoring, documenting and quality assurance of procurement and contract activities.

Essential Duties & Responsibilities

  • Assists the Operations Manager in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles.
  • Plans and schedules preventative maintenance activities in coordination with the Facilities Maintenance management team.
  • Assures completion of assigned maintenance and repairs by monitoring work progress performed by Company staff and outside contractors/vendors.
  • Completes and maintains logs including service records, work orders and other related documentation for all preventative maintenance activities.
  • Maintains a complete inventory of all operational equipment
  • Assists the Operations Manager in developing, implementing and monitoring the Facilities Division's procurement process following the Company's purchasing policies.
  • Purchases materials, goods, equipment and services for the Company by research, competitive bid, requests for proposal, catalogs, informal quotations and negotiations. Ensures purchases are competitive, accurate, on time and within budget.
  • Reviews, approves and prepares purchase orders and other procurement documents. Ensures documents for all procurement activities are accurate.
  • Stays familiar with the Company's needs and maintains a complete and comprehensive vendor data base to meet those needs.
  • Initiates contact with vendors to check on supplies, equipment, and service availability, invoices, purchase orders, and contracts.
  • Creates accurate scope of work and materials list as needed for repairs, replacements, modifications, and/or improvements. Purchases supplies and ensures purchases are within budget.
  • Maintains maintenance shop, vehicles and all other work areas clean and organized. Conducts self in a safe manner and reports all work injuries to self and others immediately.
  • Must be available to work flexible hours when necessary.

Education and Experience:

• 5+ years of facility maintenance experience.

• High school diploma or general education degree (GED) required.

• Associate’s degree (A.A.) or equivalent from two-year college or technical school preferred.

• Computer Skills Required: Microsoft Word, Excel and Outlook; Design software; Project Management Software; Track-It (work order system); Contact Management System; Inventory Software

Goodwill Industries in Southern California is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here:

Goodwill gives preferential consideration to persons with barriers to employment. Persons with disabilities are encouraged to apply.

Equal Employment Opportunity

Goodwill is committed to a policy of equal employment opportunity for applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment including Title VII of the Civil Rights Act of 1964, the Age Discrimination Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, and any other characteristic protected by federal or state law.

Nondiscrimination on the Basis of Disabilities

In furtherance of our commitment to end discrimination against qualified disabled individuals, and in accordance with the provisions of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all regulations properly issued thereunder to protect the rights of qualified disabled persons, it is Goodwill's policy that no program or activity administered by it shall exclude from participation, deny benefits to or subject to discrimination any individual solely by reason of his or her disability. Equal employment opportunity will be extended to qualified disabled persons in all aspects of the employer-employee relationship, including recruitment, hiring, upgrading, training, promotion, transfer, discipline, layoff, recall and termination. We further affirm that we will provide reasonable accommodation to the known physical or mental limitations of an otherwise qualified disabled employee or applicant.

It is the policy of Goodwill to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance for accommodations to interview because of a disability, please notify the Human Resources Department. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations for a disability.